Businesses rely heavily on data. Be it customer data, personal information, or behavioral data, these are all pertinent information that you have to safeguard at all costs. If not, you’re putting your business at risk of a number of problems.
For one, this can disrupt your daily functions, which can then lead to loss of revenue. If your business data is compromised, your clients can lose their trust in your brand. You can lose your valued clients and the respect of the public. You can even get sued if your client’s pertinent information gets leaked to the public.
To ensure that your data is safe from lost business data, here are some of the best practices that you should consider including in your strategy:
Use a reliable backup solution
While migrating to MS Office 365 is a good way to secure business data, relying on the office tool alone is never enough. Microsoft may have regular updates, but it still has its flaws. What better way to safeguard your data than with an Office 365 OneDrive backup?
This backup solution gives you peace of mind, knowing that all of your business data can be easily managed and controlled. Even during a cyberattack, you can be confident that your data is secured. You can also stop worrying about losing it due to human error. You can always retrieve the data you need so that you will not have to redo everything all over again.
Train your employees on proper data handling
Your employees are the heaviest users of your business data. To avoid data loss due to human error, it is a must that you train them in proper handling of business data. Enforce strict compliance in collecting, using, managing, storing, and sharing business information. These include the use of complicated passwords that they need to change at least every three months. Give access to business data to only certain employees who need them in their jobs. Tell your workers not to log on to their corporate emails using personal devices. Encourage your employees to report any incident that can cause or result in data loss.
Enforce proper use and maintenance of office equipment
Your computers and hard drives that contain sensitive and confidential information require proper usage and regular maintenance and repair. If you do not train and remind your staff to take great care of your equipment, this can lead to serious damage such as liquid damage. Make sure to keep liquids away from any office equipment. Train your employees on what they need to do so that in case of liquid damage, they know what to do and how to act quickly.
There are many reasons that can cause business data loss. With human error being the top cause of this, it only pays that you do what it takes to minimize or prevent such incidents from occurring. It is also a must that you take advantage of the available tools and software to safeguard your data better.
